Using Google Forms, you can easily create a registration form for the event you’re hosting. The best part is that Google forms are completely free and are included with your Google/Gmail account.
Go to the Google Forms website (https://docs.google.com/forms/) to get started. You should be using your Google account to log in.
Let’s start by making a fresh blank form: To create a new blank form, press the following button:
Give the form a name.
Give the form a name. Give a quick overview of your event. Also, don’t forget to give the user instructions.
Fill in the Blanks
Fill in the Name and Phone boxes. From the dropdown option, choose Short Answer.
a quick hint To easily duplicate the existing field and create the “Phone” field, click the “clone” icon.
To access the settings, click the ‘settings’ button in the top right corner. This brings up the Forms settings dialogue box.
Select “Collect email address” from the drop-down menu.
Put the form to the test.
Now that the fields have been added, you can preview the form to see how it will seem to the user.
Select the Preview option.
Customize the form’s appearance to match your theme.
Select Customize Theme from the drop-down menu:
Here you can change the colours, background, and header image.
Make a hyperlink to the form.
We’ll need a shareable link to the form so that we may email it or post it on social media. Click the “send” button to create a shareable link for the form.
Then go to the link tab and copy the form’s short link.
Put your form to the test.
Use the form link you created to open the form in another browser window. Make a test submission. Submit your email address.
Check your email. You should see a receipt from the form.
Return to the form editor. A new response should appear in the “Responses” tab.
The form submissions can be saved to a Google Sheet. Activate the Google Sheets icon.
Encourage your acquaintances to sign up for the event.
The next stage is to send out invitations to those who will be attending the event.
The simplest method is to enter all of your invitees into a Google Sheet. Then, using the Rapid MailMerge add-on, send emails to everyone who has been invited.
The steps are as follows.
Sending invitations to events
Open the Google Sheet with all of your invitees in it.
Install the Rapid MailMerge add-on if you don’t already have it (enter the Add-on menu in Google Sheet and search for Rapid Mail merge).
Install the add-on Rapid MailMerge.
Open Rapid MailMerge from the add-ons menu once it’s been installed.
In one step, compose your invitation and send an email to all of the invitees listed in the Google Sheet. Remember to include the link in your event registration form.
Following up with the people who signed up.
You enabled saving new registrations to a Google Sheet in a prior step. This will come in handy when it comes to planning the event. You may use the Rapid MailMerge add-on to send announcements directly from a Google Sheet.